Flight Operations Administrative Assistant

The aim of this role is to assist the Chief Pilot and wider airline Flight Operations management with any operationally focused tasks they deem appropriate. A variety of areas are encompassed within this role including crew training, document control and IT tasks. The role also has secondary duties supporting wider airline/airport projects as required.

Responsibilities

• Control, Update and Audit the Jeppesen system
• Update the Skybus Pilots Individual Training Files
• Input, update and maintain pilot training file data onto the Skybus Training Data master document
• Input, update and maintain the data for the Skybus Pilot Training Plan system
• Support the Head of Training ensuring training deadlines are completed for crews
• Responsible for updating and distributing all Flight & Ground Operations manuals including liaison with the relevant regulatory organisations for approval
• Distribution of flight crew notices and registration of receipt
• Monitoring of flight crew hours
• Co-ordinate the annual leave system for pilots
• Monitoring of flight crew sickness & ensuring the correct admin has been completed
• Auditing of flight crew/airline documentation and Returned Flight Paperwork audits
• Compiling and checking crew expenses claims and Flight Duty Payments
• Organisation and distribution of recruit training documentation and airline enrolment
• Crew uniform control & ordering
• Monitoring crew roster disruption
• Issuing crew training documents, exams and ensuring timely completion
• Supporting the Chief Pilot with project research
• Various administration tasks in support of the Flight Operations Management Team

Qualifications and Experience

Excellent verbal, organisational and written skills

Ability to work effectively as part of a team

Good IT Skills including XL/Office 365/Google Documents

Previous Aviation background or experience an advantage

Full UK Driving Licence

Must hold Right to Work in the UK